【求職英文】如何寫一封英文辭職信?你該知道的原則還有超實用範本!

文/ 許湘其

如果你是在國際化的台灣企業、外商,或是遠距為國外企業工作,

那麼你辭職時可能需要以英文撰寫辭職信(resignation letter)。

職場新鮮人或許會想知道一封好的辭職信必要性在哪?

如果已經口頭和上司溝通過了,為什麼還要寫辭職信?

首先是好聚好散

在信裡講述自己離職的原因、這段期間在公司的學習與成長,

並期待未來能有機會合作等等,這類的說法雖然老套但不可少,

畢竟業界很小,你總要「留點好名聲給人探聽」,

未來新工作如果需要做reference check(資歷查核),

還是需要前公司的主管協助。

所以用一封措辭得宜的辭職信和公司好聚好散,何樂不為呢?

其次是告知HR

哪怕你已經和上司說過要離職,上司也同意了,

但日理萬機的主管不一定會牢牢記住你的離職日期;

和主管溝通過也不代表他已經和人資部(Human Resources)說你要離職,

而你的入職、離職手續都需要從HR那邊處理,

因此辭職信要順便CC(副本發送carbon copy)公司HR是必要的喔!

最後是留下紀錄

因辭職信裡面清楚寫出你的最後工作日、工作交接對象、私人的聯絡方式,

除了以示負責之外,也是預防之後有任何爭議,

這是保護自己也同時保護公司。

雖然不一定會發生,但以備不時之需留下紀錄是很重要的!

你已經知道了辭職信的重要性,

接下來Engoo要帶你寫一封無可挑惕的辭職信!

一封辭職信有四項必備要素:

「最後工作日」、「離職原因與感謝」、「交接事宜」、「聯絡資訊」

只要你把這四項要素都寫進你的信裡面,

那你的辭職信也就大功告成了。

Part1 最後工作日

如同前面所說,這一封辭職信是要告知你的主管與HR你要離職了,

所以在信的一開頭,開宗明義就明確寫出你的最後工作日。

(記得!英文信件的風格就是簡明扼要、直截了當!)

【最後工作日告知範例】

  • I ‘d like to resign from the position as(職位), effective from 1 February 2020(最後工作日).
  • Please accept this letter as notice of the resignation from my position as (職位). My last day of employment will be 1 February 2020(最後工作日).
  • I wish to give the required 14 days’ notice to terminate my employment with (公司名稱). Please consider 1 February 2020(最後工作日) as my last working day.

Part2 離職原因與感謝

第二部分則是簡單講述你的離職原因(intent to resign),

並同時帶上你對公司的感謝。

【離職原因範例】

  • 休息、新的規劃

After much consideration, I feel it is time to take a rest and move on to new challenges.

  • 繼續唸書

I think it is time for me to plan to embark on further studies to pursue my interest in (深造的內容).

  • 家庭因素

After much debate, I have decided to take the step back from work to spend more time with family.

  • 小孩、家庭因素

I have decided to stay home with my child for the first few years after his/her birth.

【感謝範例】

  • Thank you for the support and the opportunities that you have provided me during the last (工作了多久). I have truly enjoyed my tenure with (公司名稱), and am more than grateful for the encouragement you have given me in pursuing my professional and personal growth objectives.
  • I really appreciate the support and opportunities that I have been given at (公司名稱) during(工作了多久). I sincerely enjoyed working for the team.
  • I have deeply enjoyed my time here and am grateful for the opportunities and friends I have made at(公司名稱).

Part3 交接事宜

對公司裡的人來說,最重要的就是交接事宜(hand off),

把事情交接好就是給公司、主管、同事留下好印象的不二法門!

所以你千萬記得在信中展現願意協助交接的意願。

【範例】

  • If I can do anything to help with your transition in finding and training my replacement, please let me know.
  • During my last two weeks, I’ll do everything possible to wrap up my duties and train other team members. Please let me know if there’s anything else I can do to aid during the transition.

Part4 聯絡事宜

在公司裡面,大家多半使用公司的mail聯絡,

而你離職之後公司的mail就會註銷,

如果有任何需要聯絡你的事情,或是未來有什麼適合你的機會,

辭職信裡的contact information就派上用場囉!

這種時候只要在信末附上連絡方式即可,如:

davidwang@gmail.com.tw / 0912-345-678

看完辭職信必備的四個要素後,如果你實在很懶惰,

Engoo還準備以下兩個範本供你參考使用:

【辭職信範例#1】

Hi Jenny,

I wish to give the required 14 days’ notice to terminate my employment with Engoo(公司名稱). Please consider 1 February 2020(最後工作日) as my last working day.

I think it is time for me to plan to embark on further studies to pursue my interest in marketing(深造的內容). I look forward to the new direction of my life, though I will miss being part of Engoo. I really appreciate the support and opportunities that I have been given at Engoo during the past months(工作了多久). I sincerely enjoyed working for the team!

If I can do anything to help with your transition in finding and training my replacement, please let me know. 

Here is my contact information:

tinachen@gmail.com

0923-456-789

I wish Engoo all the best.

sincerely,

Tina Chen

【辭職信範例#2】

Hi Mike,

I’m writing to give my formal notice that I’ll be leaving my role as account manager(職位) for Engoo on 1 February 2020(最後工作日).

I have decided to stay home with my child for the first few years after his birth, and I will be unable to fulfill my duties to the company. Therefore, I feel it would be best for the company that I vacate the position. I have deeply enjoyed my time here and am grateful for the opportunities and friends I have made at Engoo.

Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best, and look forward to keeping in touch.

harryliu@gmail.com 

Sincerely,

Harry Liu

以上關於辭職信的訣竅和範例希望能幫助到你!

如果你有更多關於職場、求職、面試的問題,

一定要好好利用Engoo送你的免費線上課程,

讓外師替你的職場英文好好把關!

參考資料

Erin Greenawald. How to Write a Resignation Letter (With Samples!). The Muse. [Online]. [Accessed 21 Dec 2020]. Available from: https://www.themuse.com/advice/how-to-write-a-resignation-letter

Alison Doyle. 9 September 2020. How to Write a Resignation Letter With Samples. The balancecareers. [Online]. [Accessed 21 Dec 2020]. Available from: https://www.thebalancecareers.com/resignation-letter-samples-and-writing-tips-2063051