【求職英文】如何寫一封英文辭職信?注意4個必備要素,內有超實用離職信範本!
編輯/許哲瑋
文/ 許湘其
如果你是在國際化的台灣企業、外商,或是遠距為國外企業工作,
那麼你辭職時可能需要以英文撰寫辭職信(resignation letter)。
職場新鮮人或許會想知道一封好的辭職信必要性在哪?
如果已經口頭和上司溝通過了,為什麼還要寫辭職信?
首先是好聚好散。
在信裡講述自己離職的原因、這段期間在公司的學習與成長,
並期待未來能有機會合作等等,這類的說法雖然老套但不可少,
畢竟業界很小,你總要「留點好名聲給人探聽」,
未來新工作如果需要做reference check(資歷查核),
還是需要前公司的主管協助。
所以用一封措辭得宜的辭職信和公司好聚好散,何樂不為呢?
其次是告知HR。
哪怕你已經和上司說過要離職,上司也同意了,
但日理萬機的主管不一定會牢牢記住你的離職日期;
和主管溝通過也不代表他已經和人資部(Human Resources)說你要離職,
而你的入職、離職手續都需要從HR那邊處理,
因此辭職信要順便CC(副本發送carbon copy)公司HR是必要的喔!
最後是留下紀錄。
因辭職信裡面清楚寫出你的最後工作日、工作交接對象、私人的聯絡方式,
除了以示負責之外,也是預防之後有任何爭議,
這是保護自己也同時保護公司。
雖然不一定會發生,但以備不時之需留下紀錄是很重要的!
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你已經知道了辭職信的重要性,
接下來Engoo要帶你寫一封無可挑惕的辭職信!
一封辭職信有四項必備要素:
「最後工作日」、「離職原因與感謝」、「交接事宜」、「聯絡資訊」,
只要你把這四項要素都寫進你的信裡面,
那你的辭職信也就大功告成了。
Part1 最後工作日
如同前面所說,這一封辭職信是要告知你的主管與HR你要離職了,
所以在信的一開頭,開宗明義就明確寫出你的最後工作日。
(記得!英文信件的風格就是簡明扼要、直截了當!)
【最後工作日告知範例】
- I ‘d like to resign from the position as(職位), effective from 1 February 2020(最後工作日).
自2020年2月1日起,我決定請辭在公司________(職稱)的職位。
- Please accept this letter as notice of the resignation from my position as (職位). My last day of employment will be 1 February 2020(最後工作日).
此信目的為告知我請辭____(職位)的決定。我將任職至2020年2月1日。 - I wish to give the required 14 days' notice to terminate my employment with (公司名稱). Please consider 1 February 2020(最後工作日) as my last working day.
依公司規定,此信目的為於離職14天前提出離職申請。我將任職至2020年2月1日。
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Part2 離職原因與感謝
第二部分則是簡單講述你的離職原因(intent to resign),
並同時帶上你對公司的感謝。
【離職原因範例】
- 休息、新的規劃
After much consideration, I feel it is time to take a rest and move on to new challenges.
深思熟慮後,我想我是時候停下腳步休息一下,並準備迎接新的挑戰。
- 繼續唸書
I think it is time for me to plan to embark on further studies to pursue my interest in ______(深造的內容、科系).
我想要追尋我的興趣,並於_____ (深造的內容、科系) 領域繼續深造。
- 家庭因素
After much debate, I have decided to take a step back from work to spend more time with family.
經過多方考慮及拉扯,我最後決定先把工作放一邊,多花點時間陪伴家人。
- 小孩、家庭因素
I have decided to stay home with my child for the first few years after his/her birth.
在我小孩出生後的前幾年,我想要陪在他/她的身邊。
【感謝範例】
- Thank you for the support and the opportunities that you have provided me during the past ____(幾年、幾個月). I have truly enjoyed my tenure with (公司名稱), and I am more than grateful for the encouragement you have given me in pursuing my professional and personal growth objectives.
非常感謝公司這___年/____個月給我的支持與機會。在_____(公司名稱)任職的期間我過得非常開心。對於公司支持我繼續成長的決定,我無法用言語形容我的感激。 - I really appreciate the support and opportunities that I have been given at (公司名稱) during(工作了多久). I sincerely enjoyed working for the team.
我很感謝能有這個機會能在____(公司名稱)任職,並且得到公司的支持。我真心享受和同仁共事的時光。 - I have deeply enjoyed my time here and am grateful for the opportunities and friends I have made at(公司名稱).
我十分享受在公司任職的時光,並且對於在這得到的所有機會和交到的每個朋友心懷感激。
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Part3 交接事宜
對公司裡的人來說,最重要的就是交接事宜(hand off),
把事情交接好就是給公司、主管、同事留下好印象的不二法門!
所以你千萬記得在信中展現願意協助交接的意願。
【範例】
- If I can do anything to help with your transition in finding and training my replacement, please let me know.
如果需要我幫忙尋找或是訓練適合替代我的人選,請儘管告訴我。 - During my last two weeks, I’ll do everything possible to wrap up my duties and train other team members. Please let me know if there’s anything else I can do to aid during the transition.
在我任職的最後兩週內,我會盡全力將目前的工作告一段落,並將工作適宜交代給其他團隊成員。如果我能在交接時幫上甚麼忙,請儘管告訴我。
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Part4 聯絡事宜
在公司裡面,大家多半使用公司的mail聯絡,
而你離職之後公司的mail就會註銷,
如果有任何需要聯絡你的事情,或是未來有什麼適合你的機會,
辭職信裡的contact information就派上用場囉!
這種時候只要在信末附上連絡方式即可,如:
davidwang@gmail.com.tw / 0912-345-678
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看完辭職信必備的四個要素後,如果你實在很懶惰,
Engoo還準備以下兩個範本供你參考使用:
【辭職信範例#1】
Hi Jenny,
I wish to give the required 14 days' notice to terminate my employment with Engoo(公司名稱). Please consider 1 February 2020(最後工作日) as my last working day.
I think it is time for me to plan to embark on further studies to pursue my interest in marketing(深造的內容). I look forward to the new direction of my life, though I will miss being part of Engoo. I really appreciate the support and opportunities that I have been given at Engoo during the past months(工作了多久). I sincerely enjoyed working for the team!
If I can do anything to help with your transition in finding and training my replacement, please let me know.
Here is my contact information:
0923-456-789
I wish Engoo all the best.
sincerely,
Tina Chen
【辭職信範例#2】
Hi Mike,
I’m writing to give my formal notice that I’ll be leaving my role as account manager(職位) for Engoo on 1 February 2020(最後工作日).
I have decided to stay home with my child for the first few years after his birth, and I will be unable to fulfill my duties to the company. Therefore, I feel it would be best for the company that I vacate the position. I have deeply enjoyed my time here and am grateful for the opportunities and friends I have made at Engoo.
Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best, and look forward to keeping in touch.
Sincerely,
Harry Liu
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以上關於辭職信的訣竅和範例希望能幫助到你!
如果你有更多關於職場、求職、面試的問題,
一定要好好利用Engoo送你的免費線上課程,
讓外師替你的職場英文好好把關!
參考資料
Erin Greenawald. How to Write a Resignation Letter (With Samples!). The Muse. [Online]. [Accessed 21 Dec 2020]. Available from: https://www.themuse.com/advice/how-to-write-a-resignation-letter
Alison Doyle. 9 September 2020. How to Write a Resignation Letter With Samples. The balancecareers. [Online]. [Accessed 21 Dec 2020]. Available from: https://www.thebalancecareers.com/resignation-letter-samples-and-writing-tips-2063051